HEERF II FAQ for Students

This page was updated 7/9/21.

The deadline for applying for a HEERF II Grant was June 4, 2021. Students needed to submit a FAFSA form to be considered for eligibility.

A HEERF II grant is a federal grant made possible by the Coronavirus Response and Relief Supplemental Appropriations Act (CRRSAA): Higher Education Emergency Relief Fund II (HEERF II). An earlier version of this program was known as the CARES Act.

The U.S. Department of Education has outlined that this grant is to be used by students to pay for education and/or emergency costs that arise or have arisen due to coronavirus, such as tuition, food, housing, health care (including mental health care), or child care. Duke is required to prioritize students with exceptional need. Accordingly, to be eligible for a financial aid grant under this program, students must have a current (2020-21) Free Application for Federal Student Aid (FAFSA) on file with an academic year Expected Family Contribution (EFC) at or below $15,000.

Through this program, Duke will administer grants of approximately $1,000 to provide financial assistance to qualifying students.

  • How much money is available for students?
    • Duke is receiving over $4.6 million of federal funds and will distribute the entire allocation directly to students.
  • How much will I receive in my HEERF II grant?
    • Eligible Duke students will receive a grant of approximately $1,000 on a first-come, first-served basis until the funds are exhausted.
  • Will the HEERF II grant impact or change my current financial aid eligibility or reduce the loans that I have already received?
    • No. Although the HEERF II funding is a federal grant it has no impact on financial aid eligibility or current support.
  • Who is eligible for a HEERF II grant?
    • HEERF II grants are available to current students who meet these criteria:
      • Have a 2020-2021 Free Application for Federal Student Aid (FAFSA) on file with an academic year Expected Family Contribution (EFC) at or below $15,000
      • Complete the HEERF II Funding task in DukeHub
    • Students who are eligible to receive federal financial aid but do not have a 20-21 FAFSA on file may complete one – see below for more information and deadlines.
    • Based on guidance from the U.S. Department of Education, international and undocumented students are generally not eligible for HEERF II student grants under 8 U.S.C. 1611(a).  The university is continuing to monitor U.S. Department of Education guidance in this regard. The grant is not conditioned on continued or future enrollment.
  • Will I be notified if I am eligible for a HEERF II grant?
    • Yes. Students with a current FAFSA on file and an academic year Expected Family Contribution (EFC) at or below $15,000 will receive an email to their Duke email address directing them to complete the attestation. It will be listed as “HEERF II Funding” in the tasks section of DukeHub.
    • Students without a current FAFSA on file who believe they may meet the academic year EFC threshold are encouraged to complete a 20-21 FAFSA as soon as possible by going to fafsa.ed.gov. Be sure to select the 20-21 FAFSA (this may not be the default).
  • What is an Expected Family Contribution (EFC)?
    • The EFC is a calculation within the FAFSA based on an applicant’s financial and household information. It is an index number used to determine eligibility for financial aid and is visible upon completion of the FAFSA. Duke students with a FAFSA academic year EFC at or below $15,000 are eligible to receive the HEERF II grant if they complete the HEERF II Funding task in DukeHub.
  • I am a graduate student with grant funding – can I still receive a HEERF II grant?
    • Yes, if you meet all of the eligibility criteria. Many graduate students with grant funding do not have a current FAFSA on file, so you might want to consider completing one online as soon as possible if you think your academic year Expected Family Contribution (EFC) could be $15,000 or less.
  • I received a Federal stimulus check – can I still receive a HEERF II grant?
    • HEERF II grants are in addition to and unrelated to any other aid programs (public or private). All eligible students are encouraged to complete the steps to receive a HEERF II Grant.
  • If I am eligible for a HEERF II grant, what steps should I take?
    • If you have a 2020-21 FAFSA on file already, follow these steps:
      1. You will receive an email notifying you of your eligibility if you have an academic year Expected Family Contribution (EFC) at or below $15,000.
      2. After receiving the email, go to Dukehub.duke.edu and complete the tasks assigned to you. They will be listed as “HEERF II Funding” in the tasks section of DukeHub.
    • If you do not have a 2020-21 FAFSA on file, follow these steps:
      1. Complete a 2020-21 FAFSA online by going to fafsa.ed.gov.
      2. You will receive an email notifying you of your eligibility if you have an academic year Expected Family Contribution (EFC) at or below $15,000. After receiving the email, go to Dukehub.duke.edu and complete the tasks assigned to you. They will be listed as “HEERF II Funding” in the tasks section of DukeHub.
    • Completing the FAFSA could take up to an hour.
      • Be sure to choose the 2020-2021 FAFSA application (this may not be the default, so select carefully).
      • If you’ve never completed a FAFSA before, you’ll be asked to take additional steps to create an FSA ID and password to begin.
      • You will have the option to import your data from the IRS – this will be a faster and potentially more accurate option.
      • Upon completion you will see confirmation of your EFC.
      • You will qualify for the HEERF II Grant (subject to completing the DukeHub tasks and the attestation) if your academic year EFC is $15,000 or less. Funds will be distributed on a first-come, first-served basis until the University’s total allocation is exhausted.
    • You are encouraged to complete a FAFSA as soon as possible because you must complete all necessary steps by 11:59 p.m. April 11, 2021 to be considered for the April round of grant funding. If you wait too long to fill out a FAFSA you may be unable to complete all steps by April 11.
  • What is the deadline for completing the steps for a HEERF II grant?
    • The deadline for completing all necessary steps for the April round of funding is 11:59 p.m. on April 11, 2021.
    • Submitted FAFSAs and attestations will be reviewed as they are received and grants will be distributed directly to students on a first come basis (maximum of one grant per students) through June 2021 (unless funds are exhausted sooner).
    • The last potential date for submitting a FAFSA or attestation is June 4, 2021, however students are encouraged to submit both as soon as possible because the funds will be disbursed on a first-come, first-served basis until they are exhausted. 
  • When will I receive my HEERF II grant funding? 
    • Eligible students who complete the steps by 11:59 p.m. April 11, 2021 should receive their grant by late April. Funds will continue to be disbursed to eligible students on a first come basis through June 2021 (unless funds are exhausted sooner).
  • How will I receive my HEERF II Relief Grant?
    • The fastest and most secure way to receive the funds is by direct deposit to your bank account. Direct deposits can be made to any U.S. financial institution where you have a checking or savings account. All students should confirm that their direct deposit information is up to date in the Financials section of DukeHub.
    • If no direct deposit information is available, a check will be mailed to the address on file in DukeHub.
  • Will I be notified when my HEERF II grant has been issued?
    • Students receiving their grant via direct deposit will receive an email notification when their payment has been issued.
  • How quickly will I receive the funds once they have been disbursed?
    • Payments issued as direct deposit should post to bank accounts within 1 – 2 business days from the date of the email notification. Students receiving a check should allow 7 – 10 business days to receive their payment via US mail.
  • I received an email that I am eligible for a HEERF II grant and have completed the steps – can someone tell me when I will receive the grant?
    • If you completed the attestation by 11:59pm on April 11, your funds will be issued in late April. After the initial payments are issued in late April, funds will be released every two weeks through mid-June or until funds have been exhausted.
  • Who should I contact if I have questions about payment?
    • For questions regarding payment, please contact Employee Travel & Reimbursement at employeetravel@duke.eduor by phone at 919-668-3877.  Please reference HEERF II payment in your email.